Contractor invoice template
Contractor invoices are fought over more than any other kind, usually over materials. This contractor invoice template puts labor, materials, and equipment on separate lines so every charge is traceable to the estimate the client signed off on.
What to put on a contractor invoice
- Labor — hours × rate, per crew or trade
- Materials — itemized, with markup if you charge it
- Equipment rental and subcontractor costs
- Permits and disposal fees
- Progress payment or deposit applied
- Change orders listed separately
Common questions
What should a contractor invoice include?
Labor, materials, equipment, and any subcontractor or permit costs on separate lines, plus the deposit already paid and the balance due. Keep change orders on their own lines so they are not hidden in the total.
How do I bill materials?
Itemize them with quantities and unit prices, and state the markup if you add one. The clearer the materials list, the fewer disputes.
Should I use a progress payment schedule?
On larger jobs, yes — bill milestones as they complete and show the amount already paid on each invoice so the running balance is obvious.
Use the free contractor invoice template
Opens InvoiceForge with this template pre-filled — contractor-appropriate line items you can edit. Your data stays in the browser; print or save as PDF in a minute. No account, no download.