Caterer invoice template
Catering is priced per head plus staffing, rentals, and service charges. This caterer invoice template itemizes the food, the staff, the rentals, and any service fee so the client can reconcile the quote.
What to put on a caterer invoice
- Food — per-person rate × headcount
- Staffing — servers, chefs
- Rentals — tables, linens, equipment
- Service charge or gratuity
- Deposit paid and balance due
Common questions
What should a caterer invoice include?
The food priced per person, staffing, rentals, and any service charge on separate lines, plus the deposit and the balance due. Itemizing by headcount makes it easy to reconcile.
Should staffing be a separate line?
Yes — servers and chefs are a real cost. Separate them from the food so the client sees the labor, not a lump-sum menu price.
Do caterers charge a service fee?
Many add a service charge or gratuity for large events. State it as its own line and be clear whether it replaces gratuity.
Use the free caterer invoice template
Opens InvoiceForge with this template pre-filled — caterer-appropriate line items you can edit. Your data stays in the browser; print or save as PDF in a minute. No account, no download.